Make a Better Sub Plan Via Video
Take a few minutes to communicate important information so that the visiting teacher and your students know what to do while you’re out.
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Go to My Saved Content.I teach middle school, and when I’m out of my class for a lesson, a day, or God forbid a week, I need someone who can fill my shoes without my having to write a novel to explain everything they need to know. Substitute teachers are most often fantastic teachers themselves. Nevertheless, even fantastic teachers put into a placement where students don’t know them well can struggle.
Recently, I’ve discovered that a simple three-to-five-minute video can help any substitute teacher tackle my classes. It saves me a ton of time; the substitute teachers love it. And the best part? My students absolutely love it, too.
Here’s how it works.
set clear expectations
The first thing I do when making my video is put away those worksheets. In the past, I often copied busy work for the substitute. However, because students will be watching me explain my expectations for their day, I can easily link to what we’ve done in previous classes without needing to compose pages of what I call “sub summary.” For example, if the students have just finished writing certain types of poetry, I can ask them on video to pull up that information in Google Classroom and refer to class charts or resources that they keep in their notes or portfolios. Then, I can simply ask them to write a few poems according to the rubric we used last time.
Next, I gather my materials, my computer, and anything I think the students will need while at their desks. I then place my cellphone on my selfie-stand, and I hit record. Personally, when I can, I like to videotape in places my students don’t often get to see. It always engages them, and it’s a lot of fun to show them areas of my life they don’t get to see in class. Nevertheless, so that I can literally walk around the room to show them physically how to access a chart, materials, or other scaffolds.
In my videos, I engage with a bit of humor, and I let my students know genuinely that I will miss their silliness. Then, I point, show, or describe the exact product and outcome I expect them to do for the day. Most important, I always explain what my expectations are for student behavior and my expectations for the work. There’s always a portion of my video where I explain what students who finish early can and can’t do. I always remind students that our classroom is a place I care deeply for, and that the respect they display toward our visiting teacher is a reflection of their care.
I like to make my classroom videos through my YouTube account. In the Content section of my channel, I select “unlisted” for my live videos so that all students can access them, but also so they aren't available to strangers on the web.
Write a (Much Shorter) Sub Plan
With the knowledge that you’ll be making a video, your sub plans are a lot shorter and easier to write. I used to write pages and pages of notes. Now? Everything fits on one page. I list basic information about each class, including confidential or medical information that a substitute would need. I include allergies, pull-out and push-in times, and bell schedules. I include basic classroom norms and procedures and offer a list of students who would make great leaders if one is needed in class. Finally, I explain where my video is, how to access it, and how students can access it.
It’s important to note that because I’m making a video for the class, this document changes only a little each time I need it. When I’m absent, it usually takes me only five to 10 minutes to update.
Make Your Video Available and Rewatchable
I find it essential to provide students with the ability to access the video themselves. This makes sure that they can rewatch it, or that it will be available to them even if a substitute can’t access it on the interactive whiteboard (technological issues can and do happen).
I post a daily agenda in Google Classroom with a link to my video. During an absence, it’s simple to post a link there so kids can watch the video independently or along with the visiting teacher. My preference is that the visiting teacher will show it to the whole class from my teacher computer. This way, they can then pause the video and add anything else they’d like to say before sending students off to do work. Posting the link on whatever platform you keep for your class is therefore a great idea. It’s also a great idea in case a student comes in late or was inattentive to the video when it was first played. Rather than arguing with disengaged students, a visiting teacher can simply walk around and remind students to watch my video.
When I’m gone, it’s always for a very good reason, and whether I’m sick or at a conference, the day nearly always requires my full attention. I find that updating the basics of my short sub plans and creating a fun, clear, and personalized message to my students is far quicker than spending an hour or more writing lengthy sub plans. When I come back, I’ve noticed that kids’ work is stronger. Substitute notes are shorter. Kids’ faces are happier, and I feel a whole lot better about being sick or—God forbid—sunburned from a well-deserved vacation.